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4.7.1 RQD - requisition detail segment

RQD contains the detail for each requisitioned item. See assumptions above.

Figure 4-11. RQD attributes

SEQ

LEN

DT

OPT

RP/#

TBL#

ITEM #

ELEMENT NAME

1

4

SI

O



00275

Requisition Line Number

2

60

CE

C



00276

Item Code - Internal

3

60

CE

C



00277

Item Code - External

4

60

CE

C



00278

Hospital Item Code

5

6

NM

O



00279

Requisition Quantity

6

60

CE

O



00280

Requisition Unit of Measure

7

30

IS

O


0319

00281

Dept. Cost Center

8

30

IS

O


0320

00282

Item Natural Account Code

9

60

CE

O



00283

Deliver To ID

10

8

DT

O



00284

Date Needed

4.7.1.0 RQD field definitions

4.7.1.1 Requisition line number (SI) 00275

Definition: This field contains the number that identifies this line in the requisition.

4.7.1.2 Item code - internal (CE) 00276

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the identifier and description that uniquely identifies the item on the application sending the requisition. This field is conditional because at least one of the three fields RQD-2-item code - internal, RQD-3-item code - external, or RQD-4-hospital item code must be valued.

4.7.1.3 Item code - external (CE) 00277

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the identifier and description that uniquely identifies the item on the application receiving the requisition. This field is conditional because at least one of the three fields RQD-2-item code - internal, RQD-3-item code - external or RQD-4-hospital item code must be valued.

4.7.1.4 Hospital item code (CE) 00278

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the identifier and description that uniquely identifies the item on all applications in the hospital. The identifier is usually controlled by the hospital Financial application in the Charge Description Master file. This field is conditional because at least one of the three fields RQD-2-item code - internal, RQD-3-item code - external or RQD-4-hospital item code must be valued.

Note: At least one of the three fields 4.7.1.2 through 4.7.1.4 must be non-null.

4.7.1.5 Requisition quantity (NM) 00279

Definition: This field contains the quantity requisitioned for this item.

4.7.1.6 Requisition unit of measure (CE) 00280

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the unit of measure for this item.

4.7.1.7 Dept. cost center (IS) 00281

Definition: This field contains the accounting code that identifies this department in order to charge for this item. Refer to user-defined table 0319 - Dept. cost center for suggested values.

4.7.1.8 Item natural account code (IS) 00282

Definition: This field contains the accounting code that identifies this item in order to charge for this item. Refer to user-defined table 0320 - Item natural account code for suggested values.

4.7.1.9 Deliver to ID (CE) 00283

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the unique identifier and descriptive name of the department/location where the item should be delivered.

4.7.1.10 Date needed (DT) 00284

Definition: This field contains the date this item is required.

Note: Although none of the fields are required, one of the three identifying codes--Item Code - Internal, Item Code - External, or Hospital Item Code--must be specified in order for the receiving application to process the request.

It is left to the vendors to determine which will be used as the common link between the two applications. HL7 recommends using the RQD-4-hospital item code.

Hospital accounting requires an identifier to charge a particular cost center or patient for a requisitioned supply. If the supply is for a patient, then this identifier comes from the PID segment; otherwise, from RQD-7-dept. cost center and RQD-8-item natural account code must be used. It is recommended that the "final" cost center responsible for providing the supply to the patient be included, even when the patient ID is provided.

Hospital accounting applications use RQD-7-dept. cost center concatenated with RQD-8-item natural account code in order to post this transaction to the General Ledger. This concatenated value should correspond to a valid entry in the accounting applications "Chart of Accounts."

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