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8.6.2 STF - staff identification segment

The STF segment can identify any personnel referenced by information systems. These can be providers, staff, system users, and referring agents. In a network environment, this segment can be used to define personnel to other applications; for example, order entry clerks, insurance verification clerks, admission clerks, as well as provider demographics. MFE-4-primary key value is used to link all the segments pertaining to the same master file entry. Therefore, in the MFE segment, MFE-4-primary key value must be filled in. Other segments may follow the STF segment to provide data for a particular type of staff member. The PRA segment (practitioner) is one such. It may optionally follow the STF segment in order to add practitioner-specific data. Other segments may be defined as needed.

Figure 8-5. STF attributes

SEQ

LEN

DT

OPT

RP/#

TBL#

ITEM#

ELEMENT NAME

1

60

CE

R



00671

Primary Key Value - STF

2

60

CX

O

Y


00672

Staff ID Code

3

48

XPN

O



00673

Staff Name

4

2

IS

O

Y

0182

00674

Staff Type

5

1

IS

O


0001

00111

Sex

6

26

TS

O



00110

Date/Time Of Birth

7

1

ID

O


0183

00675

Active/Inactive

8

200

CE

O

Y

0184

00676

Department

9

200

CE

O

Y

0069

00677

Service

10

40

XTN

O

Y


00678

Phone

11

106

XAD

O

Y


00679

Office/Home Address

12

26

CM

O

Y


00680

Activation Date

13

26

CM

O

Y


00681

Inactivation Date - STF

14

60

CE

O

Y


00682

Backup Person ID

15

40

ST

O

Y


00683

E-Mail Address

16

1

ID

O


0185

00684

Preferred Method Of Contact

17

1

IS

O


0002

00119

Marital Status

18

20

ST

O



00785

Job Title

19

20

JCC

O



00786

Job Code/Class

20

2

IS

O


0066

01276

Employment Status

21

1

ID

O


0136

01275

Additional Insured on Auto

22

25

DLN

O



00123

Driver's License Number - Staff

23

1

ID

O


0136

01229

Copy Auto Ins

24

8

DT

O



01232

Auto Ins. Expires

25

8

DT

O



01233

Date Last DMV Review

26

8

DT

O



01234

Date Next DMV Review

8.6.2.0 STF field definitions

8.6.2.1 Primary key value - STF (CE) 00671

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field must match MFE-4-primary key value to identify which entry is being referenced.

8.6.2.2 Staff ID code (CX) 00672

Components: <ID (ST)> ^ <check digit (ST)> ^ <code identifying the check digit scheme employed (ID)> ^ <assigning authority (HD)> ^ <identifier type code (IS)> ^ <assigning facility (HD)>

Subcomponents of assigning authority: <namespece ID (IS)> & <universal ID (ST)> & <universal ID type (ID)>

Subcomponents of assigning facility: <namespace ID (IS)> & <universl ID (ST)> & <universal ID type (ID)>

Definition: This field contains a personnel identification code or institution user number, used by institution to identify this person. Repeating field allows multiple ID codes per person, with the type of ID code indicated in the third component of the coded entry data type.

8.6.2.3 Staff name (XPN) 00673

Components: <family name (ST)> ^ <given name (ST)> ^ <middle initial or name (ST)> ^ <suffix (e.g., JR or III) (ST)> ^ <prefix (e.g., DR) (ST)> ^ <degree (e.g., MD) (ST)> ^ <name type code (ID) >

Definition: This field contains the staff person’s name.

8.6.2.4 Staff type (IS) 00674

Definition: This field contains a code identifying what type of staff. Refer to user-defined table 0182 - Staff type for suggested values. Values may include codes for staff, practitioner (physician, nurse, therapist, etc.), referral agent or agency, etc.

8.6.2.5 Sex (IS) 00111

Definition: This field contains the staff person’s sex. Refer to user-defined table 0001 - Sex for suggested values.

8.6.2.6 Date/Time of birth (TS) 00110

Definition: This field contains a staff member’s date and time of birth.

8.6.2.7 Active/inactive (ID) 00675

Definition: This field indicates whether person is currently a valid staff member. Refer to HL7 table 0183 - Active/inactive for valid values.

Table 0183 - Active/inactive

Value

Description

A

Active Staff

I

Inactive Staff

8.6.2.8 Department (CE) 00676

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the institution department to which this person reports or belongs. Refer to user-defined table 0184 - Department for suggested values.

8.6.2.9 Service (CE) 00677

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the hospital or ancillary service with which this staff person is associated. Refer to user-defined table 0069 - Hospital service for suggested values.

8.6.2.10 Phone (XTN) 00678

Components: [NNN] [(999)]999-9999 [X99999] [B99999] [C any text] ^ <telecommunication use code (ID)> ^ <telecommunication equipment type (ID)> ^ <email address (ST)> ^ <county code (NM)> ^ <area/city code (NM)> ^ <phone number (NM) ^ <extension (NM)> ^ <any text (st)>

Definition: This field contains the staff person’s phone number. This is a repeating field with a component for indicating which phone number is which. It is recommended that the last part of the XTN, [C any text], start with a code from the table associated below with STF-16-preferred method of contact, in order to indicate the type of each phone number in this repeating field.

8.6.2.11 Office/home address (XAD) 00679

Components: <street address (ST)> ^ <other designation (ST)> ^ <city (ST)> ^ <state or province (ST)> ^ <zip or postal code (ST)> ^ <country (ID)> ^ <address type (ID)> ^ <other geographic designation (ST)> ^ <county/parish code (IS)> ^ <census tract (IS)>

Definition: This field contains the office address and home address of the staff person. This is a repeating field.

8.6.2.12 Activation date (CM) 00680

Components: <date (TS)> ^ <institution name (CE)>

Definition: This field contains the date when staff became active for an institution. Repeats.

8.6.2.13 Inactivation date - STF (CM) 00681

Components: <date (TS)> ^ <institution name (CE)>

Definition: This field contains the date when staff became active for an institution. Repeats.

8.6.2.14 Backup person ID (CE) 00682

Components: <identifier (ST)> ^ <text (ST)> ^ <name of coding system (ST)> ^ <alternate identifier (ST)> ^ <alternate text (ST)> ^ <name of alternate coding system (ST)>

Definition: This field contains the MFE-4-primary key value of the master file entry which corresponds to the designated backup person for this staff person.

8.6.2.15 E-mail address (ST) 00683

Definition: This field has been retained for backward compatibility. (It is now present in the 4th component of STF-10-phone).

8.6.2.16 Preferred method of contact ( ID) 00684

Definition: This field contains a one letter code that indicates which of multiple phone numbers is the preferred method of contact for this person. Note that all values of this code refer to this segment’s phone field, except for the value "E," which refers to the E-mail address field. If more than one phone number of the preferred type exists in STF-10-phone, this field refers to the first such instance. Refer to HL7 table 0185 - Preferred method of contact for valid values.

Table 0185 - Preferred method of contact

Value

Description

H

Home Phone Number

O

Office Phone Number

F

FAX Number

C

Cellular Phone Number

B

Beeper Number

E

E-Mail Address (for backward compatibility)

8.6.2.17 Marital status (IS) 00119

Definition: This field contains the staff member's marital status. Refer to user-defined table 0002 - Marital status for suggested values. Same values as those for PID-16-marital status.

8.6.2.18 Job title (ST) 00785

Definition: This field contains a descriptive name of the staff member’s occupation (e.g., Sr. Systems Analyst, Sr. Accountant).

8.6.2.19 Job code/class (JCC) 00786

Components: <job code (IS)> ^ <job class (IS)>

Definition: This field contains the staff member’s job code and employee classification. Refer to user-defined table 0327 - job code and user-defined table 0329 - job class.

8.6.2.20 Employment status (IS) 01276

Definition: This field contains the code that indicates the staff member’s employment status, e.g., full time, part time, self-employed, etc. Refer to user-defined table 0066 - Employment status for suggested values.

8.6.2.21 Additional insured on auto (ID) 01275

Definition: This field contains an indicator for whether the present institution is named as an additional insured on the staff member's auto insurance, especially for use when staff is a driver for the institution. Refer to HL7 table 0136 - Yes/no indicator for valid values.

Y indicates that the institution is named as an additional insured

N indicates that the institution is not named as an additional insured

8.6.2.22 Driver's license number - Staff (DLN) 00123

Components: <license number (ST)> ^ <issuing state, province, country (IS)> ^ <expiration date (DT)

Definition: This field contains the driver's license information of staff, especially for use when staff is a driver for the institution. For state or province refer to official postal codes for that country; for country refer to ISO 3166 for codes.

8.6.2.23 Copy auto ins (ID) 01229

Definition: This field contains an indicator for whether the institution has on file a copy of the staff member's auto insurance, especially for use when staff is a driver for the institution. Refer to HL7 table 0136 - Yes/no indicator for valid values.

Y indicates that the institution has a copy on file

N indicates that the institution does not have a copy on file

8.6.2.24 Auto ins. expires (DT) 01232

Definition: This field contains the date on which the staff member's driver's license expires, especially for use when staff is a driver for the institution.

8.6.2.25 Date last DMV review (DT) 01233

Definition: This field contains the date of the staff member's most recent Department of Motor Vehicles review, especially for use when staff is a driver for the institution.

8.6.2.26 Date next DMV review (DT) 01234

Definition: This field contains the date of the staff member's next Department of Motor Vehicles review, especially for use when staff is a driver for the institution.

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